Release 1.8.2 : Security update based on Microsoft Principles

  • Improved
  • Wouter
  • on 12-11-2020

Microsoft very recently tightened its security model for Microsoft 365. With Easy2Meet we have acted on this immediately by performing an update for our application. With this update we continue to meet the highest security requirements of Microsoft.

What do you need to do?
It is important that you provide access to your Azure AD again. You can do this via the notification in the Easy2Meet app.

Melding Easy2Meet update

Note: in order to change these settings you need to be a Global Administrator. Are you not? Then ask the Global Administrator within your organisation to perform this action.

This message will take you to your settings. Here you can choose to provide access.

Applicatie opnieuw toegang geven

This will give you a clear overview of what you give permission for. By clicking on 'Accept' you give access to your Azure AD.

Toegang Easy2Meet

Do you have any questions about this update? Then you can always contact our support, we are happy to help you.

Improved user experience and easier to search

  • New Fixed Improved
  • Wouter
  • on 05-06-2020

As a result of feedback from users, the menu of Easy2Meet has been renewed. Users indicated that the menu took up quite a lot of space and we have done the work to improve it.

The menu now takes up less space on the screen. Only when the menu is unfolded, the labels appear and a choice can be made. Another handy feature is that all pages of the organizer can now be accessed with one click. The menu item 'More' has been removed. The underlying items are now directly available from the menu.

The new menu - collapsed

menu ingeklapt_EN

The new menu - unfolded

menu uitgeklapt_EN

For the Organizer: easily switch between installations
Management assistants involved in multiple meetings indicated that it is rather cumbersome to switch from one meeting to another. Especially when there is involvement in a variety of meetings it is quite time consuming, even though there were some conveniences such as bookmarks for it.

The ultimate wish was to show a list of installations within the menu of the Organizer and to be able to switch easily. This has been realized in this release, which makes it possible to go from one meeting to another from the same context.

Easily switch between installations

Organizers_zonder arcering_EN

For the Organizer: making name changes
A change in a name and/or e-mail address is quite common. In that case it would be handy that this change comes directly through in Easy2Meet. As of this release this will be the case. If an organizer or meeting participant changes his name and/or e-mail address, this will immediately be processed in Easy2Meet.

The Outlook add-in: recurring meetings
A much requested functionality is the possibility to convert individual meetings from a series to Easy2Meet meetings. This is now possible!

So, in case of a recurring meeting created in Outlook, with a simple action the desired meeting from the series can be converted and used in Easy2Meet.

Convert a recurring meeting to an Easy2Meet meeting

Outlook add-in_EN


For the participant: easier search and find
Search and find, a crucial function when it comes to going through a document quickly. This release makes it even easier. Searched text lights up and you can easily navigate back and forth between the search results.

Search and find in the participant app

Zoekknop_EN

zoekbalk en resultaten_EN

Bugfixes:
With this new release three bugs have been fixed.

  • An issue where the organizer gets stuck when opening.
  • An issue about archiving users.
  • An issue surrounding the crash of the iOS application.

Any questions or comments?
We hope the update will make your work as participant, organizer or administrator a little easier. Do you have a question or comment about this update, or do you have suggestions for future updates? Feel free to contact us!

Improved Search function & better control over licenses

  • New Improved
  • Wouter
  • on 14-02-2020


Participants of the software get a convenient search function within the Easy2Meet app: the magnifying glass. The magnifying glass is similar to the search function you use in, for example, Word. In the top right-hand corner of the window, you can use the magnifying glass to enter keywords.

Useful to know about the new search function:

  • Flexible search - The search function works within your Easy2Meet app, from any location and from any device.
  • Search through all relevant meeting information - You automatically search through all meeting documents, agenda items, tasks and decisions. If desired, you can also specify where you want to search. So only in tasks, or only in decisions, etc.
  • Choose the period yourself - In the default settings you can search back up to 60 days. You can change this if you wish.
  • All your meeting environments - As a participant, you can search all the meeting environments you have access to.

Previously you could already search through the filter option. This option will continue to exist, next to the magnifying glass.

Search button

Filter in Search Results

Search refiners

Different types of search results (f.e. task, decision, appendix)

Search results_paars


For the administrator: more overview and control on your licenses
Especially in organizations with multiple installations, there was a need for more overview and more control over the licenses on the different sites. With this update, we have adjusted the following:

  • Overview - the Settings screen now allows you to see all users and their roles at a glance. This was previously less clear for organizations with multiple sites. We have adjusted that.
  • Increased visibility and control over the invoice – because you have a better overview of the number of users on all sites, you, as an administrator, have a better overview and thus a better grip on the finances.
  • Delete organizers yourself – previously it was not possible for an administrator to delete or disable an organizer himself. As of the new update, you will have the option to do so.

For the organizer: increased internal overview and control over licenses
As of this update, the administrators within your organization will have increased control over licenses and a better overview. As an organizer you will notice the following:

  • If you have questions about who has which roles and rights within your organisation, you can now contact the administrator/IT provider with all your questions.
  • The administrator can now also remove organizers himself, if desired. Previously, this was not yet possible.

Do you have any questions or remarks?
We hope that the update will make your work as participant, organizer or administrator easier. In case you have a question or comment about this Product Update, or if you have suggestions for future updates? Please feel free to reach out!

Improved PDF viewer

  • New Improved
  • Wouter
  • on 13-03-2019

Brand new options for PDF viewer - update for users with Windows 10 and iOS

Behind the scenes, we are always looking for ways to further optimize our meeting tool. We have again succeeded in making the user experience of Easy2Meet even more enjoyable. The most recent update implements attractive new options and better functionality in the most frequently used part of the app: the PDF viewer.

New in the PDF viewer

Smoother scrolling through large documents

More and more PDF files are being used during board meetings. With the new PDF viewer, you can scroll smoothly through heavier files without hesitation. This ensures an even better user experience.

Share meeting documents, including annotations, with people outside the meeting

Export

You could also share meeting documents with others in the old version. What is new is that, after the last update, you can also share meeting documents including annotations with other people outside the meeting. This is useful for a team leader, for example, who wants to share a meeting document with his team members after a board meeting. The team leader can even include his personal annotations in the new PDF viewer if required.

Visual attractiveness and functionality further improved

The new PDF viewer offers additional style and colour options for editing your documents. In addition, the sharpness of all annotations is increased for a more beautiful and quieter image. Moreover, with this update it is also possible to make annotations on your smartphone.

Yes! I would like to use the new PDF viewer!
What do I have to do?

Popup

If all goes well, you do not have to do anything for Easy2Meet updates, because this usually happens automatically. After the update, you can use the new capabilities offered by the PDF viewer. If the new PDF viewer does not yet work, please check whether you have the correct version when logging in, or contact your company's IT department. The correct version with the new PDF viewer is version v1.9.0 and can be seen in the lower right corner of the login screen.

Login

You may have to re-enter your login details once.

Read the full release notes here

Security & Compliance

  • New Improved
  • Wouter
  • on 02-11-2018

Within Easy2Meet we have expanded and adapted the general settings page. It is now possible to change a number of settings organization-wide that will affect all Easy2Meet installations and that can be set by administrators.

admintool

External participants

It is possible to activate or deactivate the option of adding external participants, organization-wide. As soon as this option is disabled, it is no longer possible to add an external participant to the participant overview and to a meeting that has been created.

In addition, it is possible to manage the use of external participants centrally from the Azure AD, in accordance with all security principles as prescribed by Microsoft. This means that external users who have been added as a guest user (via Azure B2B) can be invited to meetings.

E-mail participants

It is possible to switch the option for using email participants on or off. This means that once this option is turned off, it is no longer possible to publish a meeting with an e-mail participant and you cannot convert the participation mode to an e-mail mode from the participant overview.

Participant app: Download all meeting documents

In addition to these security measures, we have also added a new knack within the participant app: it is now possible to download all meeting documents at the touch of a button. This will allow you to faster switch between the different documents while making annotations.

alle-vergaderstukken-downloaden

You can also download the release notes for a complete list.

Topics update and edit meetings from the app

  • New Improved
  • Wouter
  • on 27-09-2018

Extra topic level

A question of new and existing customers has been to add an extra level of topics. We’ve solved this question as soon as possible! Topics can now be added on three levels, and they can be brought up or down a level by using the arrow icons or by dragging them:

Using the extra level of topics in the Organizer Add-In

Note: Because of this new functionality, any custom minutes or agenda templates need to be recreated. This is because the old templates are missing the extra topic level.

Using numbering formats

Another question of customers was the ability to show meeting topics with a numeric numbering format, instead of the default numeric / alphabetic numbering in Easy2Meet. So we thought: why not both?! From now on, meeting administrators can choose their preferred type of numbering format. The options are based on the default options in Microsoft Word:

Setting the numbering format in the Organizer Add-In


Go to More > Settings to find this option.

Note: The changes regarding the meeting topics also influence the participant app. Meeting participants will need to update their tablet apps to the latest version (1.8.2) to be able to see the changes. Meeting topics of the deepest level will only be visible in the new version! Our Advice: Let meeting participants set their device store to automatically download app updates. Manual steps to update Easy2Meet will not be necessary anymore and participants will always have the latest version.

Editing a meeting from the participant app

Easy2Meet consists of an app for participants and an Organizer Add-In for meeting administrators. But what if you are a participant and want to add a topic or attachment to the agenda? To provide for this need, we’ve brought the participant app and the Organizer Add-in closer together. There is now a possibility to directly open a meeting from the participant app in the Organizer. This is only possible if a participant has permissions on the SharePoint site where the Organizer has been installed. If the participant has the right permissions, he or she will see an extra button while viewing the meeting in the participant app:

An extra button in the participant app.

The button opens the Organizer in your default browser:

v

You’ll note here that the only thing that’s visible, is the meeting itself. This is called ‘Focus on content’, and is a new functionality in Easy2Meet, comparable with the ‘Focus on content’-button in Office 365:

The ‘Focus on Content’ button.

Continuous updates and improvement

Easy2Meet is all about you! We think it's important to deploy updates fast and continuously. For this process your feedback and ideas are invaluable! If you have ideas that might be important to you and other customers, please let us know!

Mobile app & renewed annotation bar

  • New Improved
  • Wouter
  • on 31-08-2018

The Easy2Meet app is available on your phone!

e2m-for-iphone

The Easy2Meet app is available on phones. This means that from now on you can also access your meetings on your mobile phone and have all your documents immediately available and always up-to-date. Whether you want to read your meetings documents prior to the meeting or whether you want to review the notes afterwards, from now on it is all possible.Check out this page to find out how you can download the app for your device. Have you downloaded the app? We would appreciate it if you would rate the app in the store!


Renewed Annotation bar

A renewed version of the annotation bar; it is now possible to move the annotation bar to the top of the screen or to turn it off completely. In addition to this, the annotation bar has been adapted and a number of buttons have been positioned more conveniently in the annotation bar. For example: The different shapes and the colours that can be chosen now fall under one button, in order to make the annotation bar more compact and more user-friendly.

You can also download release notes regarding this release.

Direct Outlook link to meetings

  • New Improved
  • Wouter
  • on 22-08-2018

In order to continuously improve Easy2Meet we like to listen to the feedback from our users. From now on it is possible to open a meeting directly from your Outlook calendar so that you can have your meeting right in front of you even faster. You can view the agenda and already start preparing for your meeting, if you so desire.

deeplinking



In order to make optimal used of this functionality, you need to download the latest version of the participant app (v1.8.8). On Android and iOS tablets and phones, clicking on the link will immediately open the meeting in the app. If you do not have the app or the latest version installed, your meeting will open in the web app (app.easy2meet.nl).
Attention: on Windows devices the app will not open immediately after clicking on the link. The web app will open instead, after which you will see a bar, as shown in the image below. If you click on 'open', Easy2Meet will still open regardless.

windowsbalk


For the meeting organizer: open in app

You have been busy preparing for the upcoming meeting. The meeting has been created, all meeting information has been added and the agenda has been carefully put together. Now comes the time to publish the meeting. At the touch of a button, all meeting participants will be informed about it and are given access to the meeting. Once the meeting is published you now have the opportunity to open the meeting in the participant’s app (see the screenshot below).

2018-08-22-12_02_17-easy2meet-eenvoudig-en-efficiënt-papierloos-vergaderen

For meeting participants: Change language

It is now possible to change the preferred language In the participants app:

totaal

For a complete list you can download the release notes as well.

Integration of SharePoint and Easy2Meet

  • New
  • Wouter
  • on 07-06-2018

Efficient paperless meetings

That is what Easy2Meet facilitates and that is something that, in our experience, can only be achieved when meeting documents can be added in an easy way. We have had this in mind from the very beginning and it has been one of the hard starting points in the development of Easy2Meet. Integration with SharePoint was therefore a matter of course and, judging by the feedback we receive, it works flawlessly. All the more so, since version management of documents is guaranteed.

uploaden-vanaf-sp

Just as natural are the choice and the starting point to fully follow the roadmap of Microsoft in the further development of Easy2Meet. That does not mean that we are sitting still. On the contrary, the developments within the Office 365 platform often happen so fast that the platform sometimes catches up with us and as a result we can remove some of our wishes from our backlog. For example, we welcome the fact that Skype for Business is included in Teams, which makes the integration with Easy2Meet easier. We also follow the developments within the bot framework with much interest.

In short, our choice for 'integration by design' helps to quickly and securely integrate useful new developments within Easy2Meet, supporting our ultimate goal of making paperless meetings even more efficient.

Improved tasks and decisions

  • New
  • Wouter
  • on 22-01-2018

Unique numbering in tasks and decisions

With the new update, each task and decision is numbered in a unique way, so from now on it is easy to refer to a specific task or decision. It is also possible to add a prefix to the numbering, as in the example below:

prefix_en

Comments on tasks and decisions

Within Easy2Meet, the meeting organiser is responsible for defining and managing tasks and decisions. However, participants may want to respond, for example to record the progress of a task or to add context to a decision.

Both meeting organisers and participants now have the opportunity to add comments. Comments can be made and viewed from both the Organizer and the various participant apps. The comments are listed in the order of the creation date.

comments

A participant can choose to share or keep the comment private.

write-comment_en

Continuous innovation

Easy2Meet is all about you! We think it's important to deploy updates fast and continuously. For this process your feedback and ideas are invaluable! If you have ideas that might be important to you and other customers, please let us know!

Curious about the overall list of improvements? Click here for the release notes.

Small updates and hotfixes for meeting organizers!

  • Fixed Improved
  • Wouter
  • on 24-10-2017

This release contains small updates and hotfixes for meeting organizers!

Using hotkeys when creating topics

Good news for meeting organizers: from now you can indent and outdent new topics using the Tab and Shift + Tab keys. Adding topics to the agenda has never been easier. By using the keyboard you can easily switch between topic levels, and you can keep typing without having to switch between keyboard and mouse:

topic-title-hotkeys

New version Outlook add-in

The latest version of the Outlook add-in has been released. This version is faster (and better) than the previous one. Thanks to tips and comments by customers, the add-in has reached a more mature state. From now on you can also easily use appointments from other calendars than your own. If you have delegated access to a different mailbox, you can now select meetings in that mailbox and use them in Easy2Meet. The e-mailaddress of the calendar will automatically be used as organizer. This is ideal if you are (for example) organizing meetings on behalf of your boss.

The Outlook add-in has also successfully passed the beta-stage. If you have any remarks that could make this add-in even better, we of course still want to hear it. If you have already installed the add-in, you'll automatically receive the update within a couple of days. You can download it here too.

Time zone turbulence

Confusion regarding the start time of a meeting, did you experience that too? If you planned a meeting in Easy2Meet at 12 'o clock, in outlook it could sometimes look like the meeting would start at 10 'o clock. The reason of the confusion was the default timezone, which was set to 'Coordinated Universal Time', for any meeting requests sent from Easy2Meet. To prevent any more confusion, the time zone of the organizer will henceforth be used when sending meeting requests.

turbulence_timezone

…and more

Want to read the full list of updates? Click here to see it.

Continuous updates and improvement

Easy2Meet is all about you! We think it's important to deploy updates fast and continuously. For this process your feedback and ideas are invaluable! If you have ideas that might be important to you and other customers, please let us know!

Easy2Meet on any device and a Teams integration

  • New
  • Wouter
  • on 14-07-2017

Working from any device!

It's brand new; our online app with which you can, from this day forward, use any type of device to use Easy2Meet. Our app can be downloaded from the application stores and is available through app.easy2meet.nl. Participants are able to work any time, anywhere and from any device. Login with your favorite browser. Can also be used in conjunction with Citrix/RDP.

Integration with Microsoft Teams

Last spring, Microsoft introduced a new way of collaborating in the Office 365 suite: Microsoft Teams. This is an online workspace with integrated chat functionality in Office 365. Teams is available for Office 365 business users and brings together the different Microsoft applications like PowerPoint and Word in one centralized hub. Here you can work together and communicate with any group of people on any shared interest or project.

It is now possible to integrate Easy2Meet in this Microsoft Teams experience. Add Easy2Meet to your workspace and access your meetings without switching applications and without leaving Teams!

integratie-teams

What updates can you expect?

The mentioned new possibilities are aimed at meeting participants. To make organizing meetings through Easy2Meet even simpler, a new application will be added to the Easy2Meet product family shortly. This concerns an Outlook add-in, with which meeting organizers will be able to use their normal Outlook workflow to create appointments and add these to Easy2Meet. After we have tested this application with a few customers, it will be released to all active customers.

Preview:

Using an existing Outlook appointment in Easy2Meet.

outlook-addin-1



Create an Easy2Meet meeting based on the appointment, with the right meeting type.

outlook-addin-2



Check the data and create the meeting!

outlook-addin-3



Continuous updates and improvement

Easy2Meet is all about you! We think it's important to deploy updates fast and continuously. For this process your feedback and ideas are invaluable! If you have ideas that might be important to you and other customers, please let us know!

Improved availability and agenda preview

  • New Improved
  • Wouter
  • on 18-04-2017

Easy2Meet has been updated with new functionality! From this month on, you can request the availability of your meeting location, preview your agenda and install the add-in on SharePoint with much more ease:

Meeting room availability

Do you want to be sure that the meeting room is available for your meeting? That's possible as of now, while you are planning your meeting. You will see the availability of your meeting room along with the availability of any meeting participants right from within the meeting wizard.

locatie-beschikbaarheid

New functionality: agenda preview

Next to the existing minutes preview, we now added an agenda preview. With this preview you can view the agenda that will be sent to participants who have opted for receiving the attachments by email, instead of through the app. An added advantage of this preview is that the meeting organizer will now be able to give the agenda a quick once over, to see if it is complete, and includes all the necessary attachments and topic descriptions.

agenda-preview



Easy2Meet installation

Installing Easy2Meet on SharePoint is easier. The adminstrator will no longer have to take extra steps to install the add-in. Only when installing the add-in for the first time will a consent be necessary for integration with Office 365. Afterwards, users can easily install Easy2Meet on their own sites without any mandatory steps on the part of the administrator.

Short term roadmap

A lot of new functionality has been added for meeting organizers in the last few months. Right now, we are planning on updating the participant app. We will add visual updates and use the feedback we have received from customers to make the app even better. A sneak preview of things that will be realised:

  • A decision overview
  • Updating the user experience while reading attachments
  • Updating the app to better accommodate working offline
  • And more…

Continuous deployment

Easy2Meet is all about you! We think it's important to deploy updates fast and continuously. For this process your feedback and ideas are invaluable! If you have ideas that might be important to you and other customers, please let us know!

Improved meeting attachments

  • New Improved
  • Wouter
  • on 18-11-2016

We proudly present to you our latest version of the Easy2Meet app. Fantastic new functionalities were added, so that your meetings will run more smoothly. With this release Easy2Meet will suit your needs even better.

What's new?

Since the last release we've had a lot of useful tips and ideas from end users, of which we've realised several. Reading attachments, navigating within an attachment and the proces of annotating has been fully revised and improved.

A few of the added and improved functionalities include:

Zoomfunctionality

Zooming in and out on an attachment is now possible with buttons, 'double tapping' or by using the 'pinch to zoom' gesture.

inzoomen
uitzoomen

Three new annotation tools:

It's now possible to highlight, underline or strikethrough text very

annotatietools

easily, by dragging a selection rectangle around the text you want to highlight. These annotations can also be shared with other meeting participants.

Deleting Annotations

Highlighted the wrong text by accident? No problem! Annotations can be easily removed by selecting it and tapping the trash can icon.

verwijderen

Navigating to the right page

Want to go to page 45 from page 1 really quick? We've added a slider, precisely for this purpose. You can now quickly slide to the correct page.

slider


Or by using the super handy document overview panel:

docoverzicht

Annotation author

By selecting an annotation made by someone else, the name of the author appears on screen.

gedeeldeannotatie

Improved annotation list

The layout of the annotation list was restyled completely. The type of annotation and the used color are now shown graphically. You'll find the annotation you're looking for more easily.

annotatielijst

As you can see, a lot of improvements! We hope you'll enjoy using Easy2Meet even more, and we're always open for your ideas!

Continuous deployment

We think it's of great importance to improve Easy2Meet rapidly and continuous. We'll often use feedback of customers to do this. If you have any ideas that might fit in our roadmap, please don't hesitate to tell us!

Improvements SharePoint and Onedrive for Business integration

  • New Fixed
  • Wouter
  • on 01-08-2016

Despite the holidays we have released a new version of Easy2Meet with new functionalities which makes working with Easy2Meet even easier. For example it is now possible to add documents from your entire SharePoint environment, it doesn’t matter if they are in another site collection. It is now even possible to add documents from your OneDrive for Business or from Office Groups!

To ease the search for a document you can now use the powerful SharePoint search functionality which even searches trough the contents of your documents. Are you not entirely sure if you have found the right document? With the quick preview functionality you can directly see the document before you add it to a meeting.

In addition to documents, the meetings are also easily findable with the new extended filter. As you can see, there is no silly season for Easy2Meet!

We will specify the new functionalities in the sections beneath.

Adding attachments from the entire SharePoint environment and OneDrive for Business

search_attachment_preview

Adding the right attachments to a meeting has become a piece of cake with the new update. You could already upload documents from your computer and browse in your SharePoint site, but from now on it is also possible to search documents from your entire SharePoint environment. It doesn’t matter anymore if the documents are on another site, or if they are saved in your OneDrive for Business. Even if your colleague has shared a document with you through One Drive for Business, you can add these to your meeting. Because the powerful SharePoint search function is used, you can search through the content of a document. To make the search for an attachment more specific, we have added several search options: Search in current site collection, search in another, specific site collection, search in all site collections and search only for title.

Preview attachments

Would you like to see an attachment without opening the document? Or are you not entirely sure if you have found the right document? Easy2Meet now offers you a quick preview function which directly gives you insight in the content of a document. So if you have multiple search results you can easily see which document is the one you need. Already added attachments are also visible with a preview. In this way you can quickly see which documents are added to a meeting.

Sorting and filtering

Finding a meeting is made even easier with this update. With the new, powerful filter functionality it is, both for the secretary and the participants, possible to find a specific meeting. Meetings can be filtered based on meeting type and author. Next to this, it is possible to use a very refined filter on timeframe. By combining the different types of filters you can make your own personal view. In this way, when opening the app, you directly see the meetings that are relevant for you!

Tasks and decisions can be sorted and filtered in the same easy, but powerful way based on status, tags, meeting type and timeframe.

filter_meetingtype
filter_meetingtype_app
set_datefilter

Solved issues

Next to the new functionalities several issues are solved to optimize the user interface and already existing functionalities. Do you want to have more details about this release? Here you can find our Release Notes.

Continuous deployment

Easy2Meet is all about you! We think it's important to deploy updates fast and continuously. For this process your feedback and ideas are invaluable! If you have ideas that might be important to you and other customers, please let us know!

Azure AD Integration

  • New
  • Wouter
  • on 27-05-2016


Easy2Meet has been updated with new functionality. We're proud to present that secretaries can now directly add users and groups from the Azure Active Directory. With this improvement it's easier then ever to add users to meetings or assign them to tasks. The importance of this will become clear if one is using the Easy2Meet app on multiple SharePoint sites. This is practiced by many, with the goal of managing meetings of different teams on the specific sites of those teams. Users no longer need to be added multiple times if they are involved in multiple teams, but can be fetched directly from the Active Directory.

Groups

The use of Azure AD groups has an added advantage. Groups are dynamic. If a user leaves a group and a new one is added, this has instant reflection on the access those users have as meeting participants. Old participants will automatically loose access to the meetings that the group is participating in. New participants automatically have access to view all meetings that the group is participating in. (Also those in the past)

Two factor authentication

Meeting participants can now sign in through Azure AD, in the same way as they are used to when accessing other Microsoft services. This includes the use of such benefits as Two Factor Authentication when signing in to the Easy2Meet tablet app.

Android-support

Up till now, Easy2Meet had an app for Windows 8 / 10 tablets or pc's, and an app for iPad. The Android tablet app has been added to our device family to give more users easy access with their own device.

Outlook permissions and presence and absence

The way participants are set to present or absent on the minutes has been improved. And we've changed the way secretaries can push appointments to participant calendars. In the old situation, a secretary needed a specific Exchange-role. In the new situation secretaries can push appointments if they have received 'Author' permissions from the participant. If this permission is lacking, Easy2Meet will send invites instead.

Continuous deployment

We think it's important to deploy updates fast and continuously. For this process we are indepted to many customers giving feedback and ideas that we can review and add to our roadmap. If you have ideas that might be important to you and other customers, please let us know!

If you want to know more details regarding this release, click here to review our Release Notes.

New features for meeting organizers

  • New
  • Wouter
  • on

Last november, our participant app has undergone a major update concerning a brand new experience of viewing meeting attachments. Today, meeting organizers are spoiled with a series of nice new features.

What's New?

We've received a lot of useful tips and wishes from end users. Out of this list we've realised the following: adding company branding, informing participants proactively about open tasks, a better insight in absence/presence of participants and more.

The added and improved functionalities in detail:

Company Branding

A company brand emphasizes the communication of an organization. It affirms its image and core values of its identity. In Easy2Meet it's now possible to add branding elements to all outgoing communication.

Email

Branding elements can be added to all emails that are sent from Easy2Meet. By adding a company logo and choosing a custom font, font size, spacing and color, outgoing emails from Easy2Meet now match your corporate identity.

en-email-branding

Minutes and agenda

For agenda and minutes documents templates were used that had Easy2Meet color styles and logo included. From now on it's possible to change these templates to match your own corporate identity.

en-templates

Changing your branding settings can be done by people that use the secretary (SharePoint) add-in.

Sending tasks by mail

The participant tablet app has a specific screen for viewing open tasks. Still people asked us if it would be possible to receive tasks by email. To inform participants in a proactive manner about tasks, it's now possible to send tasks by email. The participant will receive an email with information about the task, so that tasks will not be forgotten and the meeting process will be able to proceed.

en-mailtasks

Viewing participant presence status

While publishing a meeting through Easy2Meet, a meeting request is sent to the participants so they can add the meeting to their calendars. The responses (Accepted, tentatively accepted, denied), however, were completely invisible to the meeting organizer. From now on, meeting organizers will be able to view these responses from within Easy2Meet.

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Organizing a meeting on behalf of someone else

It's also possibly to organize meetings on behalf of someone else. This is especially handy in situations where an executive secretary might organize meetings on behalf of a board member, without attending that meeting herself. Organizing a meeting on behalf of someone else will prevent irrelevant meeting appointments overflowing your calendar.

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Continuous deployment

Easy2Meet is all about you! We think it's important to deploy updates fast and continuously. For this process your feedback and ideas are invaluable! If you have ideas that might be important to you and other customers, please let us know!

Improved meeting documents for participants

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For the meeting participant: reading meeting documents more comfortably

It is springtime again. The time that everything grows and blossoms, including Easy2Meet. It was just a matter of time, before we would update the PDF viewer in the participants' app, and there it is: more beautiful, better and more pleasant to use!
With the new release of the app (With version number 1.8.6), you can easily view the agenda or annotation list side by side with the meeting document you are reading. The quality on the large iPad Pro tablets has also been improved, and with a single push of a button (in the top right corner) you can display the page in screen-fit or page-fit mode.

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We have made the lines of pencil strokes and shapes thinner. These were too thick, especially on the iPad Pro.

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For the meeting participant: retention policy

Meeting documents downloaded to your device will automatically be deleted after 30 days. You can also choose to remove them manually.

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For the meeting participant: open a copy of the original

If your meeting organizer has chosen to save copies of originals (see below), you can now also open these files from the app. Very handy when you want to show a PowerPoint from your device.

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Please note: this concerns a copy, not the original itself. These files are not intended for modification. In addition, you also need read access to the SharePoint site where the document is located.

For the meeting organizer: saving copies of the original files

Want to open the original PowerPoint while you are discussing the PDF? That wasn't possible, till now! Easy2Meet continues to improve, and in this April update we bring in something new, which has been achieved thanks to customer feedback.

As a meeting organizer, you can now choose to save a copy of the original file together with the PDF. This makes it easy for you to access the original file from the Organizer, as well as from the Apps.
By default, this setting is disabled, but it can be enabled via the settings screen:

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When this setting is turned on, copies of the originals will be placed in the conference folder next to the converted PDF’s when uploading meeting documents, as well as when linking from SharePoint. You can open them by clicking on the file extension:

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These and other changes can also be found in our release notes.

Continuous innovation

Easy2Meet is all about you! We think it's important to deploy updates fast and continuously. For this process your feedback and ideas are invaluable! If you have ideas that might be important to you and other customers, please let us know!